KRA on boards over 500 fuel stations onto eTIMS fuel module

The Kenya  Revenue  Authority  (KRA) has on boarded  over 500  fuel  stations  onto the Electronic Tax Invoice Management System (eTIMS) fuel module following its rollout in December 2025. The on boarded stations represent approximately 16 percent of fuel stations nationwide.

KRA has stated that the eTIMS Fuel Module is designed to provide end-to-end visibility of  petroleum  transactions,  from  importation  through  distribution  to  final  retail  sale, thereby strengthening tax compliance and ensuring equity across the petroleum value chain.

Speaking at Be Energy Ruai, the KRA Acting Deputy Commissioner for Large Taxpayers’ Office, Ezekiel Obura noted that revenue collection within the sector is expected to grow by double digits following the full implementation of the module.

“The  system integrates  seamlessly  with  import  records  and  the  VAT  administration  framework, enabling  automatic  reconciliation  of  physical  fuel  volumes  against  declared  sales volumes  and  corresponding  tax  positions.” said  Obura.

He  urged  the  public  to embrace  the  culture  of  requesting  for  eTIMS  receipts  after  every  fuel  purchase,  and encouraged fuel stations that are yet to on-board to comply, noting that KRA is ready to facilitate on boarding and engage with the sector, to cushion enforcement measures.

Obura further added that all Oil Marketing Companies (OMCs) have now been domiciled at the Large Taxpayers to enable closer monitoring, faster issue resolution  and tailored compliance  support;  with  the  implementation  of  the  eTIMS  fuel  station  solution undertaken  in close collaboration  with  key  stakeholders, including  Energy  and Petroleum  Regulatory  Authority  (EPRA),  Petroleum  Institute  of  East  Africa  (PIEA), Petroleum  Outlets  Association  of  Kenya  (POAK)  and  United  Energy  &  Petroleum Association (UNIPEA), to ensure that regulatory, operational and industry realities are fully addressed.

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Also present at the event was KRA Chief Manager, eTIMS Office,  Hakamba Wangwe,  who  emphasized  that  the  module  forms  part  of  KRA’s  broader  strategy  to simplify tax processes through digital platforms.

“The eTIMS Fuel Stations Module is a game changer for tax compliance and transparency.  It simplifies the tax process for taxpayers and enhances oversight for the Authority, supporting Kenya’s broader goal of a fully digital, efficient and accountable tax system,” said Wangwe.

Wangwe  added  that  fuel  is a controlled  commodity  with  regulated  pricing  and structured supply chains, and through the module, KRA is leveraging data integration such as import data and pricing benchmarks from EPRA to enhance oversight across the sector,  enabling  assessment  of  expected  revenues  across  the  fuel  value  chain.

This innovation  enhances  visibility  of  fuel  movements,  from  importation  and  storage  to transfers  between  operators  and  retail  sales  at  service  stations,  supporting  more accurate reporting, minimizing revenue leakage, and strengthening compliance across the sector.

Speaking on behalf of Be Energy Ruai, Josephine Warui noted that sales summaries are now automatically generated and receipts seamlessly discharged within the system, significantly reducing customer service time. “Our reports are quite easy and we use less time to serve our customers, you fuel and your receipt is instant,” said Warui.

Prior to the rollout, KRA  piloted  the  module  with  volunteer  fuel  stations  between  September  and  December  2024  to  test  technical  integration,  gather  operational feedback and strengthen compliance frameworks ahead of full-scale implementation. Nationwide on boarding commenced in January 2025.

Although the initial on boarding deadline was   June 30, 2025, stakeholders requested additional time to comply, prompting KRA to extend the deadline to December 2025.

Under the  new  system,  eTIMS receipts  are  issued instantly  at the  point  of  sale upon request  and  can  be  generated  for  both  individual  motorists  and  businesses.

KRA continues to collaborate with stakeholders across the sector to facilitate on boarding and ensure  compliance  with  the  Value  Added  Tax  (Electronic  Tax  Invoice)  Regulations, 2020.  KRA  also  encourages  consumers  to  request  an  eTIMS  receipt  with  every  fuel purchase.

By Fredrick Odiero

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